Minutes of May 20, 2002 HIV Health Services Planning Council meeting

HIV HEALTH SERVICES PLANNING COUNCIL MEETING

Meeting Date: May 20, 2002

Meeting Place: City Hall, Room 201

Meeting Time: 4:30pm - 7:30pm

I. Call to Order
4:30pm

II. Roll Call
See Attachment A.

III. Review and Approval of Agenda
Agenda was approved without changes.

IV. Review and Approval of Minutes, April 22, 2002
John Conley will provide the Support Staff with changes to the minutes, which will be reflected in the final draft. Minutes were approved with the noted changes.

V. General Announcements
CC announced a rally at City Hall on May 22 at 11:30 - 2:00 PM to support no decrease in funding for SF nonprofits.

VI. Public Comment
Patrick Monette Shaw updated the Council following up to the e-mail sent to Council discussing hiring at DHP.Ms. Higgenbottom has several questions concerning housing. It took her 90 days to find a place to stay in San Francisco.

VII. Presentation - CARE-funded Services in Marin County
Karen Wuopio reviewed handout (See attachment B, Marin County HIV Health Services Planning Council Presentation, May 20, 2002.) Marin County conducted a Needs Assessment in Fall 2001 and therefore did not participate in the current NA. 500 Surveys were sent out. The most utilized programs surveyed were #1, Medical Care; #2 Vitamin and Herb Programs; #3 Case Management and finally #4 Dental Services and #5 Benefits Counseling. Noted is that the San Quentin data is only included in City of Residence data, nowhere else. Overall client satisfaction is very high in Marin County.

VIII. Presentation - San Francisco Needs Assessment
Michael DeMayo and Mitchell Cohen reviewed the San Francisco 2002 HIV/AIDS Needs Assessment Report. (See Attachment C, May 2002). They remarked that they worked closely with the Council and that all survey participants were very cooperative in filling out surveys. They explained the design of the survey, focusing on ease of application, assuring a varied population and quality of information. This included surveying at off site areas to include those 'out-of-care'. A discussion followed to insure that this NA did include those defined as 'out-of-care'. They also reviewed the types of questions that were in the survey. It included questions about whether participants knew of possible services, if they had used the services, if not what kept them from using the service provided. Then consumers were asked to rank the services they received.

An example of a template using Summary statistics (See Attachment D) was reviewed, showing how they can be expressed with the current NA information.

The Draft Conclusion (See Attachment E) was presented and reviewed with the data that was currently available. The final report will include interpretation of all data and should be available near the end of June 2002.

IX. Presentation - Gary Cook, Chief, Western Services Branch
Gary Cook introduced himself and spoke on several subjects: He wants to visit each Title I EMA.

Three Year Plan: This is a guidepost of where you want to be in three years. Use it as a realistic source for annual planning. All plans will address reauthorization issues; reaching out to 'out-of-care' clients, and partnering with Prevention efforts. Questioned about if there was any information on Bi-annual applications, he stated there is no consensus on yes or no, mostly because of the supplemental portion of the award. Looking to streamline this year, but no biannual this year.

Grantee Assessment: Follow up on existing recommendations from 1999. Little guidance is even given from HRSA. How well does Grantee carry out Planning Council desires and timeliness. He stated that minimal grantee assessment activities should occur annually. Questioned whether it is a fault at looking only at efficiency and which was more important, efficiency or effectiveness, he remarked that perhaps through provider surveys. (?) Also questioned about why there are so many restrictions with Ryan White dollars on housing, particularly for San Francisco, he answered the Emergency vs. Long-term housing was coordinated with HOPWA.

Future of CARE Act Funding: Level funding is expected in the next few years. The key is a grasp of client needs grounded in Needs Assessment for trying to bring folks from 'out-of-care' into care.

Planning Council Training: Books may be ready this summer including Green and Red Books from HRSA.

Data: Aggregate data from EMA's has run its course (HRSA).

X. Presentation - Issues In HIV Infection
Dara Coan encouraged those present to return the HPPC Community Surveys.

XI. Committee Reports
Because of time constraints, there were no Committee Reports given. Membership Committee, 3-Year Plan Work Group, PWA Caucus Committee, Housing Committee, I & E Committee, Substance Abuse Work Group,Community Action Committee

XII. New Business
The remainder of the meeting was used to understand/review/evaluate the Needs Assessment Report. Several questions were asked about what population was specifically targeted. Additional information will be available when the Provider Surveys are returned.

Adjournment
Meeting was adjourned at 7:20pm